Advance Care Planning

Jurisdiction: JM Part B. States: North Carolina, South Carolina, Virginia, West Virginia. Type: Active LCD

This is a coverage policy for Advance Care Planning. Voluntary Advance Care Planning (ACP) is a face-to-face service between a physician or other qualified healthcare professional (QHP) and a patient and/or family member and/or surrogate to discuss the patient’s healthcare wishes if he/she should become unable to make decisions about their own care. ACP can be offered as either: An optional element of a Medical Wellness Visit: Per the Annual Wellness Visit (AWV) ; or per A separate Medicare Part B medically necessary service The primary goal of ACP is to facilitate people receiving medical care that is consistent with their personal values, goals and preferences. Excellent examples of ACP services may include, but are not limited to the following content: Introducing and discussing the value and importance of basic ACP; Exploring current and past experiences of loved ones who have been seriously ill or have died; Exploring goals of care in the event of sudden injury or illness; Exploring goals of care when there would be little chance for patients to recover or to have the ability to know who they are or who they are with; Identifying and/or preparing a healthcare agent; Completing or updating an advance directive document (not required); and Transferring patients’ preferences into actionable medical orders. ACP codes describe counseling and discussion of advance care directives with the patient, family members, and/or surrogate. Such services may or may not include completion of pertinent legal documents. An advance directive is described as a written document that a patient uses to appoint a representative and/or to record his or her wishes as they relate to future medical treatment in the event the patient is incapacitated and unable to make decisions on his or her own. Types of written advance directives include, but are not limited to: Healthcare proxy Durable power of attorney for healthcare Living will Medical orders for life-sustaining treatment (MOLST) Such formal written documents are not required, but may be included, in the provision of ACP services. The physician/QHP providing ACP services must assess patients’ decision-making capacity before deeming them unable to speak for themselves. Decision-making capacity is task-specific. In other words, a disease/condition may prevent a patient from accomplishing certain tasks, but not affect abilities to express advance care desires. Conversely, patients who appear superficially intact may not be able to comprehend the nuanced details or pros/cons of upcoming medical care. Determinations of decisional capacity for ACP require neither legal intervention nor psychiatric expertise. There is no singular test of decision-making capacity. Again, ACP service provision requires the permission of the patient or, in the absence of sufficient decision-making capacity, the family member or surrogate. The offer of voluntary participation and the acceptance of ACP should be documented. ACP services are time based. No other active management of the patient’s problems should be undertaken for the time period reported when ACP codes are used. Brief conversations of just a few minutes (done in the course of an E/M service) related to wishes concerning potential emergent resuscitation do not represent ACP services. Professional services are those face-to-face services rendered by physicians and other qualified health care professionals who may report E/M services by a specific CPT ® code. Face-to-face time is defined as only that time spent face-to-face with the patient and/or family. This includes the time spent performing such tasks as: Obtaining a history Examination Counseling the patient In order to support the requirements necessary to verify that face-to-face services occurred, clear and concise medical record documentation is critical. The nature and amount of physician/QHP work required, type of service, place of service and the patient status should be evident on medical record review. Accordingly, telephone audio-only conversations with family members or surrogates should not be included in face-to-face time calculations for ACP services. If ACP services are offered via telehealth, the specific CMS guidelines for telehealth, in effect at the time of such services, would be applied. There is no limit on the number of times ACP can be reported for a beneficiary in a given time period. However, if this service is billed more than once, it is expected that a change in the patient’s health status and/or wishes about end-of-life care would be clearly documented. Should records be requested for review of multiple ACP claims, documentation would be expected to support the reasonable and necessary use of ACP as evidenced by the following: The content and the medical necessity of the ACP related discussion; Voluntary participation in ACP by the patient, or in the case of absent decision-making capacity, by the family member or surrogate; A change in health status or advance care wishes in order to support repetitive provision of ACP services; The scenario for the service: face to face, by phone, as a telehealth service including audio and/or video communication; The time spent solely for provision of ACP services; and The names of participants involved in the discussion