Outpatient Psychotherapy

Jurisdiction: JM Part B. States: North Carolina, South Carolina, Virginia, West Virginia. Type: Active LCD

This LCD outlines the medical necessity requirements for Part A and Part B services in diagnosis and treatment of various mental health disorders and/or diseases. Psychotherapy is the treatment of mental illness and behavioral disturbances in which a provider establishes professional contact with a patient. Through therapeutic communication and techniques, the provider attempts to alleviate emotional disturbances, reverse or change maladaptive behaviors, facilitate coping mechanisms and/or encourage personality growth and development. Psychotherapy would be medically necessary when a patient has a psychiatric illness and/or is demonstrating emotional and/or behavioral symptoms sufficient to cause inappropriate behavior or maladaptive functioning. The psychotherapy services must be conducted by a state licensed provider whose training and scope of practice allows that provider to perform the services rendered. Psychotherapy treatment must be directly related to the patient’s identified condition/diagnosis. The psychotherapy may be administered as a standalone treatment or along with medical evaluation and management (E/M) services. The medical management services are unique to patients with psychiatric diagnoses and may include the medical E/M of underlying medical conditions, drug interactions and physical examinations, indicated drug management, physician orders, interpretation of laboratory or study diagnostics and observations. The patient must be willing to allow insight-oriented therapy (behavioral medication, interpersonal psychotherapy, supportive therapy, cognitive/behavioral techniques) for this form of treatment to be effective. If a patient receives psychotherapy as well as medical E/M services on the same date of service, there should be significant differences and separately identifiable interactions to be medically necessary. Psychotherapy Psychiatric Therapeutic Procedures -Defined as “the treatments for mental illness and behavioral disturbances in which the physician or other qualified health care professional through definitive therapeutic communication attempts to alleviate the emotional disturbances, reverse or change maladaptive patterns of behavior and encourage personality growth and development”. (CPT 2024, Professional edition, P.758) -Insight oriented, behavior modifying, supportive and/or interactive psychotherapy. -Psychoanalysis, group psychotherapy, family psychotherapy, and/or interactive group psychotherapy. Psychoanalysis: the practice of psychoanalysis uses techniques to gain insight into and treat unconscious motivations and conflicts. This is not psychotherapy. Group Psychotherapy: psychotherapy in a group setting. No more than 12 individuals should be in the group. Sessions facilitated by a therapist trained to administer therapy to all participants simultaneously. These sessions must be led by a state recognized person licensed or authorized to perform this service. (Psychiatrist, psychologist, clinical social worker, clinical nurse specialist, etc.) This is a therapeutic setting where personal and group dynamics are explored to allow for emotional catharsis, instruction, insight, and support. (Does not include socialization, music therapy, art classes/therapy, recreational activities, excursions, etc.) The participants are a carefully screened group meeting for a predetermined period during which common issues are presented and relate to and evolve toward a theme or therapeutic goal. During sessions, personal and group dynamics are explored and discussed to allow for emotional outpouring, instruction, and support. Group therapy will be considered medically necessary when a patient has a psychiatric illness and/or is demonstrating emotional and/or behavioral symptoms sufficient to cause inappropriate behavior or maladaptive functioning. This service must be ordered by a provider as a part of an active treatment plan which is directly related to the patient’s condition/diagnosis. The treatment plan must be followed, and it must be endorsed by and monitored by the treating physician or the physician of record. Family Psychotherapy: a specialized technique of treating a patient’s mental illness by interacting with a patient’s family unit to modify the family structure, dynamic and interactions which may influence the patient’s behaviors and emotions. These family sessions may occur with or without the presence of the patient. This service must be done Face to Face. This process will identify which family communication patterns sustain and reflect the patient’s behaviors. A family member is someone identified as an individual who spends significant amounts of time with the patient and provides psychological support. This can include, but is not limited to, a caregiver and/or significant other. Family psychotherapy is only reasonable and necessary in clinically appropriate circumstances and when the primary purpose of the therapy is the treatment/management of the patient’s condition. For example: when there is a need to observe and correct patient interaction with family members, or a need to assess the conflicts or impediments within the family dynamic. Family psychotherapy will be considered medically necessary when a patient has a psychiatric illness and/or is demonstrating emotional and/or behavioral symptoms sufficient to cause inappropriate behavior or maladaptive functioning. Group therapy with families with similar issues may be indicated. These group sessions may be approved on an individual basis based on the need for this treatment for the beneficiary’s condition. Documentation must support the necessity of the therapy. Interactive Complexity Services: when there is no ability to communicate through verbal interaction. Therefore, non-verbal communication skills or an interpreter may be necessary. Can include difficult communication with discordant or emotional family members and engagement of impaired patients. It may involve the use of physical aids, inanimate objects, and non-verbal communication to overcome barriers to therapeutic interactions. Psychotherapy for Crisis: In a crisis situation, psychotherapy is an urgent assessment and must include history of the crisis state, a mental status exam and disposition. The presenting problem would typically be life threatening or complex situation and require immediate attention to a beneficiary in distress. Documentation must support the need for crisis psychotherapy and be based on time based, patient contact only, does not need to be continuous. Must be Face to Face. Treatment includes psychotherapy, mobilization of resources to defuse the crisis and restore safety, and implementation of psychotherapeutic interventions to minimize the potential for psychological trauma. If the psychotherapy treatment is prolonged, there must be adequate well-supported documentation for the ongoing service describing it as necessary. Prolonged treatment may be subject to medical review. Progress may be small or not measurable with each visit, however, a trend of improvement/regressions should be noted. When the services are in excess of established parameters, they may be subject to medical review. There should be a reasonable expectation for improvement where a decline would be otherwise expected based on patient diagnoses and condition. If there is a point where there is no further improvement, the services will no longer be considered reasonable or necessary. If documentation can support that the mental stability of a patient is dependent on further psychotherapy, this documentation must be provided. Timed codes utilized are to be based on the actual time spent with the beneficiary. For prolonged sessions, the appropriate add-on timed E/M codes are to be utilized. Psychotherapy does not include teaching grooming skills, monitoring activities of daily living (ADLs), recreational therapies (dance, art, play) or social interaction. Psychotherapy may be used alone or in conjunction with pharmacotherapy. Psychotherapy E/M codes Payable only to physicians or non-physician providers. Should only utilize a psychotherapy code if the service is primarily a psychotherapy service. Psychiatric somatotherapy (ECT), Biofeedback, Hypnotherapy, CNS testing are not covered under this LCD. The beneficiary must be able to recall the therapy interactions from one session to the next.